What, where, when, who, how, and why. These are the basic blocks of any report.
Look at the other Jw sites and copy off hard copy from them that give real specific information.If you are sending in an email do not do links. The first reader will be a hard pressed office assistant who will not have the time nor the inclination to do your links and they may not work. Your efforts will be for nought.
So send the letter as hard copy. Look for web sites that quote detailed information such as the ones that quote the actual instructions to elders as what to do. Check for articles on the Conti case as these were very revealing. The print these out.
Look for links that will take you to a newspaper article on further information. Print it out. Be ware of detailing the same information from ten different angles.
Follow the KISS rule "Keep it Simple Stupid". When you have your info then write it all out not leaving anything out. You will probably still be awake at 0300.
Leave it.
Go over it again next day to cull it and tighten it up. Leave out the waffle that we all use in day to day speech.
Remember all Polaticians are very busy people so send in a concise letter with references to your supporting information.
Use a large font . In any letters to VIP I use 14. Its a hell of a lot easier to read. Use space and a half between lines.
When you are totally sick of the whole thing go over the first points I mentioned and see if you letter covers them in sequential order.
and may the God of the Bible of Christ bless your efforts.