They keep records on you that they do not admit to having in their possesion, here in the U.K we can demand copies of their records under the Data Protection Act, a number of DF'd ones have done so, never has the DF form that you show above been disclosed, even though the Law demands it.
Once they have disclosed what they hold you can ask them to destroy such records, no check is done to see that they have complied.
JWFacts story demonstrated this is true. If the publisher doesn't know what to look for, they won't know what to ask for. I couldn't even get a copy of my introduction letter when switching congregations (before I was an elder). But know this, EVERYTHING has to be documented. Even switching departments in Bethel. Even changing rooms in Bethel. They have a record of it, even after one leaves. That's why they hound elders for keeping records up to date for the congregations. Without elders, overseers, coordinators records, they have nothing.
There are SO MANY forms the average publisher, even elder, have no clue about. There is a Personnel application I need to find. This is the pinnacle of all Apps....