I was always under the impression that only "licensed" persons had the authority to do this.
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2016-4-4-BOE Scanning and Sending Medical Records through Emails!
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This is the last paragraph of the main body of the BOE without the top and bottom, which revealed the congregation and information which could expose our source.
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"Therefore, brothers, I appeal to you to make sure that a copy of the new ADD for every publisher is kept in alphabetical order, perhaps using an A-Z filing system to expedite it's location and so that it can be kept neat, clean and legible for scanning and emailing for up to 4 years, after which a new copy should be completed. It is also essential that when the secretary is away from his congregation, this file should be given to another elder to care for until his return."
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http://postimg.org/image/kwb4p5k0j/
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Atlantis!