When I was a congo secretary anything related to child abuse was marked "do not destroy" and supposed to be kept forever. I will tell you that files have a way of disappearing and/or being opened by people (elders) who have no business looking at it. Even as secretary, if I did not have a specific purpose in opening one of those sealed envelopes, I left them alone. I did not want to know everyone's business, but I was an exception unfortunately. I knew of elders who, when they became secretary, went into the files and purged anything of their family and friends. Some things are copied to the Society so it doesn't completely disappear.
Once when I was cleaning up badly organized files, a lot of envelopes were so badly deteriorated that they were not sealed revealing very personal information about current and former JWs. I had a "envelope resealing party" right before an elder's meeting. All the elders participated. I had already organized manilla envelopes and relabeled them properly. If the original elders on the JC were there, then I had them transfer and seal the envelopes. If none of the original elders were there, one elder was given the material and it was resealed in front of all of us. One elder tried to read some of the case notes, but I and/or other elders stopped him and it was resealed. Since I had found envelopes unsealed for no reason, I also had seals put on the flaps and signed by two elders and dated. If it was reopened, the seal would be obviously be broken. If there was a reason to revisit a case, then a new seal would be applied and dated with the names of the elders opening it. A lot of work to protect confidentiality but I felt it important. I took my responsibility seriously.
Stopped a lot of the underground gossiping among the elders and their wives... no access to the goods .... for awhile. About a year later I was deleted... and a ... lets say less than careful elder became secretary.... and the gossip began to flow again.
Ironically, most of this BOE is now either DF or at least no longer elders. A**holes. LOL At least I don't have to worry about such mundane s*it anymore.
Snakes (Rich )