Thanks Blondie for the links, definitely will help.
We have always provided live music and the residents have come to expect it. I will be getting a petty cash check in the next few days so I will go to the Dollar Store and pick up some decorations, paper goods, etc. We already have tons of trays from past events.
We had the same budget for a pool party over the summer and managed to pull it off, think I am going to have to get the creative juices flowing. I will probably end up making most of the food myself so I will have to pick stuff that can be made ahead of time.