I do not use Outlook in any form. When Microshaft tries to download "updates" for Outlook, I don't allow it.
Answer to questions 2 and 3 yes.
Answer to question 1. there are commercial and free versions of software out there that are called dbx readers that would assist you in recovering email files. The commercial version I seen was under $30 per license...but your company should buy it not you. As to the freeware versions, just be careful. Either way, it doesn't sound like you should be messing with those programs..your idiot IT guy should be... and since it is business related, all of that should have been backed up on mirror servers every night. A good security protocol is for IT to have the system take a "picture" of your hard drive (and the network drives) once a day and store it off site each day...so it can be restored if something goes awry. Apparently this is not happening at your place of employ...penny wise pound foolish indeed.
Yeah, you probably should upgrade that hard drive. 40GB is nothing these days. At the very least as someone said, back up your important files. A USB thumbdrive is cheap and easy to transfer data back and forth. (although a proper IT department would block access to USB ports for security reasons to keep business files from walking out the door).
I use an old version of JUNO email for my home and have ever since the Beta version of 1.0. I have literally thousands of emails saved...but there is a point in which the file that holds all of them does get corrupted. Then it just dumps all of the individual files into one file and then it is hell to sort. I found that problem went away when I upgraded from a 40GB hard drive to a 250GB hard drive. Hasnt crashed in 2 years....knock on wood. I back up but not often enough.
So hard drive size might be part of the problem...constantly overwriting old files... solution: pimp slap your IT guy. ...just sayin'.
Snakes ()