I had temporary care of record cards and I made it a priority to get as many of the nearly inactive to report some time. Some felt they were unworthy to count what little they did but I told them that even the smallest contibution is appreciated (widow's mite etc) and every little bit counts as a bucket of water is still filled with droplets. I also knew that a large number in the congregation reported only a couple of hours each month and thus those that only managed to report a time every couple of months were not that much diferent. I didn't lie but I think some made up time just to appease me.
But, I did remove the record cards of those who were inactive after a year. I didn't want the CO asking about some in the cong including my sister and BiL who were fading. I also destroyed some letters that came with records cards sent by other cong' elders. I know most of the elder body had read the letters but it was better to give them as clean a sheet as I could.
3rd